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It can be useful to put your draft report aside for a few days before rereading it. This will allow you to become more detached from it and be able to spot errors more easily. This checklist may help you in editing your report - could you tick off each item? The
purpose Have your
clarified your purpose? Have you
identified your readers'
needs/characteristics? Have you
remembered these when considering the items
below? Information Have you
included the main points? Are
points supported by evidence? Is the
information relevant to the purpose? Accuracy Are there
spelling mistakes? Do the
figures add up? Are the
references correct, in the text and at the
end? Are all
sources of information listed in the References
section? Are
abbreviations consistent? Images Are
images clear? Format What is
the balance between sections? Do the
most important items have the most
space? Is the
report easy to follow? Is it
easy to find information in the report? Are
headings and numbering clear? Are the
arguments followed through? Is it
logical/easy to follow? Language Is it
clear, direct, easy to read? Will the
readers understand it? Will its
tone help you achieve the purpose? Can
unnecessary words/phrases be deleted? Is the
grammar/punctuation correct? Is there
any repetition? Presentation Is the
layout appealing? Does it
highlight important points? You can download the Editing Checklist to print and use.
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